Welcome to the GCSB Purchasing Department. If you are a vendor interested in entering into business with Goochland County Public Schools, here are a few things to help you along. Our purchasing is guided by the School Board’s Fiscal Management Policies, particularly DJ and DJ-R.
For the following “Small Purchases” (<$100,000) thresholds for goods and services (not professional services), the buyer may:
- Under $500 – make the purchase without a purchase order
- $500-$5,000 – obtain one vendor quote and request a purchase order
- $5,000-$30,000 – obtain three vendor quotes and request a purchase order
- $30,000-$100,000 – obtain four formal quotes and request a purchase order
Of course, there are exceptions not noted above, i.e., federal grant thresholds.
For purchases of $100,000 and higher, a formal Invitation for Bids or Request for Proposals solicitation process is undertaken. The buyer works together with the Purchasing Officer to define the scope of work or services. The Purchasing Officer posts the solicitation. Posting is through several channels: 1) GCSB Bids & Proposals page; 2) eVa’s VBO (Virginia Business Opportunities); and 3) Newspaper announcement. Because of these many avenues, we typically do not maintain a vendor list.
All purchases are subject to GCSB Terms & Conditions, found below.
GCSB Terms & Conditions (Goods & Services)
GCSB Terms & Conditions (IT-related Goods & Services)
Bids and Proposals (Open and Closed)